By Laws of the Ouilmette Golf Club, Inc.
ARTICLE 1. Name
The name of this golf club shall be: OUILMETTE GOLF CLUB, INC.
It shall be commonly referred to as OGC
The address of this club shall be 3900 Fairway Drive, Wilmette, IL 60091
ARTICLE 2. Purpose
- To stimulate interest in golf at the Wilmette Golf Club by bringing together a group of male golfers desirous of forming a golfing organization.
- To promote and foster among members, a closer bond and fraternity for their joint and mutual benefit and to promote and exchange the best interests and true spirit of the game as embodied in its ancient and honorable tradition.
- To encourage conformance to the USGA Rules of Golf by creating a representative authority.
- To maintain a uniform system of handicapping as set forth in the USGA Handicap System and issue handicap indexes to the members.
- To allow male junior members an opportunity of obtaining USGA handicaps.
- To provide an authoritative body to govern and conduct club competition.
- To develop sources of funding for promoting junior golf activities and (supporting related charitable institutions.)
ARTICLE 3. Membership
Section 1. There shall be four categories of membership, which will be known as: Regular Member, Regular Member, Handicap Elsewhere, Handicap Only Member, and the Junior Member.
1.1Regular membership is open to all male golfers who play at the Wilmette Golf Course and are entitled to all rights and privileges of OGC membership.
1.2 Associate membership is open to all male golfers who play at the Wilmette Golf Course and maintain a USGA handicap at another club. They are entitled to all rights and privileges of OGC membership.
1.3 Handicap only members are only entitled to maintain their handicaps at the Wilmette Golf Club, which will be administered by the OGC.
1.4 Junior membership is open to all male golfers who have attained their 10th but not 18th birthday on April 1st of the current year.
Section 2. All members that are subject to annual dues, and are members in good standing, shall be entitled to the privileges and benefits provided by the Club. Dues will be established by the Executive Board.
Section 3. Only members with a reasonable and regular opportunity to play with fellow golf members, and who can personally return scores for posting, may be members and receive USGA Handicap Indexes from the OGC
Section 4. Memberships in the Club are individual and not transferable.
Section 5. Membership in the Club is for the calendar year only, with all memberships expiring on December 31st.
Section 6. In the event that a member shall commit any act which reflects a discredit or disrepute there on, or shall refuse or neglect to comply with the rules and regulations adopted by the Board of Directors, or the duly elected officers, such members shall be subject to suspension or expulsion after written notification and the right to be heard by the executive committee. The decision as to the failure of a member to maintain the prerequisites for membership shall lie with Board of Directors of OGC.
ARTICLE 4. Fees
Participation in all Wilmette Golf Club events, with the exception of the Wilmette Amateur, requires membership in good standing in OGC, and conformance to the requirements established for each event by the Handicap Committee with the approval of the Board of Directors.
Section 1. The Board of Directors shall establish all membership fees and dues, in such amounts, as they seem adequate to operate and maintain the Club. All monies collected shall accrue for the benefit of the membership.
ARTICLE 5. Participation in Events
Participation in all Club events requires membership in good standing, and conformance to the requirements established for each event, by the Board of Directors.
Article 6. Officers of the Executive Board
Section 1. The officers of the Executive Board shall consist of President, Vice President/Secretary, Treasurer, and Competitions Chair. They shall be nominated by the president’s advisory board and elected at the annual meeting.
Section 2. Candidates for office must meet the following requirements:
President- Any regular member in good standing and a current member of the Executive Board is eligible for the office of President.
Vice President/Secretary- Any regular member in good standing is eligible for the office of Vice-President/Secretary.
Treasurer- Any regular member in good standing is eligible for the office of Treasurer.
Competitions Chair- Any regular member in good standing is eligible for the office of Competitions Chair.
Section 3. The term of each officer and director shall be for one (1) year commencing with the Annual Meeting, and expiring with the vote at the next Annual Meeting. All officers are eligible to repeat service.
Section 4. Executive Board
The President shall serve as Chief Executive Officer. He shall preside at all Board of Directors, Executive Board, Advisory Committee, and Membership meetings. He will be an Ex-officio member of all standing Committees and Special Task Forces. The president will create the operating budget and oversee all aspects of OGC operations, subject to the approval of the Board of Directors. He shall represent the Club at the Wilmette Golf Course Park District meetings or shall appoint someone to serve when unavailable. The vice-president will preside if the president is unavailable.
The Vice President/Secretary shall keep a record of all names, addresses (home and e-mail), telephone numbers of all current members. He shall record attendance and minutes of the Board of Directors meetings. He shall notify the membership of all needed information and serve as communications officer.
The Treasurer shall keep records of all financial transactions, prepare a monthly treasurer’s report, make deposits and remit accounts payable on a timely basis. He shall assist the President in preparing the annual budget, and complete and remit local, state, and federal tax documents as required.
The Competitions Chair shall work with the individual event chairs in the planning, promotion, and execution of all OGC events. He shall contact event chairs at least six weeks prior to the scheduled event and have promotional materials ready for distribution and/or web posting thirty days prior to a scheduled event. He shall chair or appoint a chairman for all inter-club events and oversee the running and management of the annual club championship.
Section 5. Remuneration
Members of the Executive Board, the Board of Directors, and Club committees will not receive any monies, compensation, or remuneration for their services. They will be the guests, along with invited Wilmette staff, at an annual golf outing and dinner.
ARTICLE 7. Board of Directors
Section 1. The Board of Directors shall consist of the Officers of the Executive Board, and the members in good standing nominated by the President and approved by the Executive Board as Directors.
Section 2. The Directors, nominated by the President and approved by the Executive Board, shall have a term of office for one calendar year beginning in January and expiring at the conclusion of the next Annual Meeting.
Section 3. The control and management of the club (OGC) and its affairs, including the setting of annual dues, budgets and general seasonal activities shall be entrusted to the Board of Directors pursuant to the provisions of these by-laws.
Section 4. A minimum of 50% of the current members of the Board of Directors shall constitute a quorum for the transaction of business at any OGC meeting.
Section 5. Each member of the Board of Directors shall be entitled to one vote for the transaction of business.
ARTICLE 9. Committees
Section 1. The Board of Directors may form standing and special committees, as they deem advisable.
Section 2. The Board of Directors shall authorize and define the powers and duties of all committees. The president shall nominate the chair and members of all committees, subject to approval by the Board of Directors.
Section 3. Except as modified by the Board, all appointed committees should function in accordance as recommended in the USGA Golf Committee Manual.
Section 4. The President shall create an Advisory Committee of up to 5 members for the purpose of recommending candidates and acting as a nominating committee for President, officers, and directors. The Advisory Committee will also serve to assist with any special issues raised by the president or vice-president.
ARTICLE 10. Meetings
Section 1. Regular Board of Directors meetings shall be held for the months of January through October at the Wilmette Golf Course or other such place designated by the Executive Board.
Section 2. Meetings are open to all Club members in good standing.
Section 3. Special meetings may be called at any time by the President, the Board of Directors, or by twenty regular members. Calls for special meetings shall be in writing or e-mail addressed to the President and signed (or confirmed if e-mail) by the persons making the call and outlining the subject for discussion.
Section 4. The annual meeting of the OGC shall be an open meeting and held during the month of November of each year.
ARTICLE 11. Elections
Section 1. Candidates recommended by the Advisory Committee shall be elected by ballot or acclamation at the annual meeting of the Club.
Section 2. Nominations from the floor are permitted for candidates that meet the eligibility requirements of Article 6 Section 2 in these by-laws.
ARTICLE 12. Finance
Section 1. The Club’s fiscal year shall commence on the first day of January and end on the 31st day of December.
Section 2. Net monies accrued from the membership may be used to promote Junior Golf and/or other charitable golf related activities or organizations as determined by the Board of Directors.
ARTICLE 13. Dissolution
Should it become necessary to dissolve the Ouilmette Golf Club, Inc. its assets shall be donated to an activity or organization selected and approved by the Board of Directors, at the time of dissolution.
ARTICLE 14. Amendments
These by-laws may be modified, altered, or amended at any meeting of the General Membership, by 2/3 of the members present or by a mail vote with 2/3 of the Membership voting.
Vice President/Secretary (SIGNED)__________________________________________________